Real Estate Portfolio Manager Full Time

The Real Estate Portfolio Manager is responsible for the strategic oversight, financial performance, and operational excellence of an occupier client’s real estate portfolio. This role combines leadership in portfolio administration, relationship management, and data-driven decision-making to ensure operational alignment, portfolio efficiency, and cost avoidance. The ideal candidate will bring a strong background in real estate lease administration, transaction management, financial analysis, and team leadership, with a focus on continuous improvement and client satisfaction.

Job Description

Portfolio Strategy & Financial Oversight

• Review leases along with Project Management and Facility Management stakeholders and negotiate repair and maintenance items with Landlord for performance, escalating to legal and other teams as needed for resolution.
• Monitor critical dates across the leased portfolio and develop strategies with cross functional partners, effectively communicate updates with stakeholders, and track end-to-end actions through completion in detailed real-time reporting.
• Support portfolio optimization efforts including support for renewals and identifying risks/concerns with site performance which may impact future negotiation strategies.
• Flag financial discrepancies in monthly lease administration rent forecasting and oversee steps to reconciliation.

Client & Partner Relationship Management

• Build and maintain strong relationships with landlords, operators, and internal stakeholders.
• Act as a key point of contact for client escalations and ensure service delivery aligns with client expectations.
• Collaborate cross-functionally with teams such as Transaction Management, Facilities, Legal, and Design to support client needs.

Team Leadership & Operations

• Oversee day-to-day operations of the Portfolio Administration team, ensuring deadlines and service standards are met.
• Drive process improvements and technology adoption to enhance service delivery and operational efficiency.

Reporting & Compliance

• Ensure timely and accurate reporting to senior leadership and clients, including real estate expenses, critical dates, key metrics.
• Maintain and update process documentation and playbooks.
• Stay current on industry standards and ensure compliance with company policies and legal requirements.

Qualifications

• Bachelor’s degree in Business, Real Estate, Finance, or related field preferred.
• 3+ years of experience in real estate portfolio lease management, leasing, or related fields.
• Strong analytical, organizational, and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with real estate lease administration platforms, Tririga and CoStar is a plus. Experience with Google Suite web-based tools is a plus.
• Ability to manage multiple priorities in a fast-paced environment with a sense of urgency.

Key Competencies

• Strategic Thinking & Financial Acumen
• Leadership & Team Development
• Client Relationship Management
• Operational Excellence
• Data-Driven Decision Making
• Communication & Collaboration

Source: Cushman Wakefield Career Page

Tagged as: Brokerage Firm